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The best time management methods (Developed by experts and researchers)

Time is the most valuable currency you own, so every second you spend of this time must go in its right place, and this is what the time management methods that you will learn about in the next few minutes will help you.

There are a lot of people looking for the best ways to manage time, whatever they do, it doesn’t matter if they are:

  • A student and you want to study efficiently (less time – more achievement? – play more ️⚽️).
  • An employee and you want to complete your tasks at work and not have to complete them at home.
  • Entrepreneur or manager looking to help the team work in organizing time and increasing productivity.
  • A mother or father who wants to complete the tasks required of him to spend more time with the family.

Or anyone else who wants to use their time in a correct way, if you are serious about this and want to change your life for the better, here you will find the best 5 time management methods developed by experts and specialists.

In this guide you won’t find General and well-known tips such as:

  • wake up early.
  • Take advantage of transportation times.
  • Set your goals.

And other general information that everyone knows, but you will find the most famous 5 scientific methods developed by experts interested in managing time and increasing productivity, which are:

  1. Pomodoro method.
  2. Kanban method.
  3. The Eat The Frog method.
  4. Time Blocking method.
  5. To Don’t List method.

In each method, you will learn:

  • Simple explanation about it.
  • How to use it step by step.
  • its founder.
  • Its advantages and disadvantages.
  • Tips to adapt the method to suit the nature of your business.

All this in a simple and practical style with many examples so that the image becomes clear to you, this is our habit on the winners site.

Note that all the methods mentioned in this guide will help you:

  • Arrange your priorities.
  • Eliminate sources of distraction.
  • Getting rid of stress and tension while working or studying.
  • Plan well for each task you do, and how you break down big tasks into smaller ones.
  • Help your brain accept big tasks.
  • Getting rid of the feeling of boredom or forgetfulness.

Let’s not waste more time in the introduction… and start by mentioning the 5 best time management methods, which are suitable for anyone regardless of the nature of their work or interests.

1- Pomodoro طريقة method

This method depends on dividing the time you allocate for your work into several sessions, each session is 25 minutes, and between each session you take 5 minutes of rest, and after every four sessions you take 20 minutes of rest.

Each session is called pomodoro, which in Italian means a tomato, which is an analogy to what people do in the market when choosing the best tomatoes for cooking.

Founder method:

The Italian researcher and entrepreneur, Francesco Cirillo, is the owner of this method of organizing time, which became so famous that he founded Specialized Company In training and helping companies increase results and raise performance efficiency.

How to use this method to organize your time:

  1. Get a paper and a pen, and draw on the paper as many empty tomatoes (or circles – squares).
  2. Set your timer to 25 minutes (you can use a ويندوز timer or any online timer).
  3. Start working for only 25 minutes.
  4. After you’re done, make a checkmark on one of the tomatoes on the paper.
  5. Take a 5 minute rest.
  6. Repeat steps 3:5 until 2 hours have passed (so you have spent 4 full sessions).
  7. Take a 20 minute rest.
  8. Repeat steps (2:7) as needed.

Characteristics of the Pomodoro method of time management:

  • Helps you estimate the time required to carry out a particular task, whether in study or work.
  • It helps you trick your mind because it will focus on only the 25 minutes it has to spend.
  • Frequent rest helps you recharge your energy and reward your brain for endurance.
  • This method enables you to track your time with great accuracy.
  • This method may hinder you in creative work that requires long periods of continuous work.

my advice to you:

What I recommend is that you rely on this method if you have a big thing to do (exam – study project – work report) in order to force yourself to finish it as soon as possible.

I also advise that you adapt this method to suit the nature of your work, as you may work for 45 minutes and not 25, or even work for 15 minutes only, especially in the beginning, or If you are a lazy person and trying to change this habit.

Note: If you use the جوجل كروم browser, and your work is related to the computer and the Internet, I advise you to see the article below, in which you will find great tools to help you improve your productivity and save a lot of time:

Best جوجل كروم Extensions (Give You Great Features)

2- The Kanban . method

This method is based on monitoring your progress in each task you do, and focusing on one task at a time so that you make the best use of your time.

Kanban is a Japanese وورد that means white board. This method relies on the use of a white board or something similar in organizing tasks, as I will show you later.

By the way, this method of time management depends on it by many time management applications such as the application Trello, Which you can use for free to implement this method.

Founder method:

This method was developed in the 1940’s by engineer Taiichi Ohno, who was working at the time for the famous Japanese car manufacturer Toyota.

The goal of developing this method was to help the various work teams in the company to organize time and monitor the tasks that must be done, which helped in increasing the company’s production, and this is the reason for the popularity of this method.

How to use this method to organize your time:

  1. Bring a large white sheet of paper – or a whiteboard if you have one at home or at work – or use a tool like Trello.
  2. Bring some sticky notes if you rely on the board.
  3. Divide the board or paper into several columns like the picture you see below.
  4. Write the tasks or ideas that come to your mind in the notes, preferably in colour.
  5. Put all tasks in the first column.
  6. Any task you are working on move it to the next column (Doing) and after you are done with it move it to the next column (Done).
  7. Repeat steps (4:7) with each new task or idea.

The Whiteboard Method For Time Management

Characteristics of the Kanban method of time management:

  • It helps you to monitor all the tasks that you have to do in a specific period.
  • You can edit and review tasks at any time.
  • It helps you break down large projects or tasks into small parts that are easy to implement in a short time.
  • It may take some time to organize the tasks required of you, especially if you are an employee.
  • This method alone does not let you know how long it will take you to spend each small task.

my advice to you:

This method is best to use if you are not limited to a specific time, and you can also customize it to suit the nature of your tasks (for example, when I was using Trello I had 7 columns).

You can combine this method with the previous one, so you can organize and organize your thoughts and know what you need to do, and also monitor the time it takes to complete each particular task.

This is what I personally do for time management.

Read also: Learn how to increase productivity at work and make the most of your valuable time

3- The Eat The Frog . method

This time management method is based on the idea of ​​arranging tasks, setting priorities, and using your best times in terms of productivity in order to get rid of the most difficult tasks that you have to do every day.

Imagine, for example, that you have to eat a frog, do you eat it at the beginning of eating and then eat anything after it until its taste is lost from your mouth, or do you eat it at the end and its taste remains in your mouth until the end of the day.

That’s why this method is called Eat The Frog, you are choosing the most difficult and heaviest task for yourself to do on the first day so you can get rid of it and rest the rest of the day.

Founder method:

This method was introduced by the famous Canadian writer and author Brian Tracy and a specialist in self-development, who has published more than 70 books in this field.

The most famous of these books are: Eat That Frog!: 21 Great Ways to Stop Procrastinating, Which deals with this method of organizing time in detail.

How to use this method to organize your time:

All you have to do is divide all the tasks required of you in terms of difficulty, and perform the most difficult ones at the beginning of your daily work (the morning at work – the first time to study).

Features of the Eat The Frog Time Management Method

  • This method makes you feel relaxed and accomplished for the rest of the day.
  • Helps you set priorities in an effective way.
  • It can sometimes make you feel frustrated if you are asked to perform a difficult or heavy task during the day.

my advice to you:

This method is suitable for most employees or those who do any routine work, and it is suitable for students sometimes, especially during exam times when they are forced to review certain parts of the curriculum that they may not like.

The disadvantage of this method is that it requires determination, because you may be lazy about doing this difficult task at the beginning of the day and put off what you have to do.

That is why you decide for yourself if this method suits you, as some may need a boost at the beginning of the day, so they start something they love, and others know that they are lazy about complex tasks at the end of the day, and therefore they have to get rid of them as soon as possible.

4- Time Blocking method

This method depends on allocating specific times of the day to focus on performing certain tasks, and not paying attention to anything else during the time period allotted to each task.

You block a specific time in your day to focus on a specific task, which is why this time management method is called by that name.

You can consider this method as a schedule that you prepare periodically to implement what you need to do, and it is a very effective method, especially for doing tasks that need long periods to complete.

Founder method:

This method does not have a specific founder, but it became famous and earned this name due to the entrepreneur and one of the 20 richest people in the world. Elon Musk, The reason is that Elon Musk is famous for his high productivity and good time management.

How to use this method to organize your time:

You can consider this method as a schedule that you prepare periodically to carry out what you need to do, and it is a very effective way, especially for doing tasks that require long periods.

Use one of the following ideas:

  • You can divide the hours of the day by calculating the tasks you have to do (from 8:10 studying physics – from 10:11 rest – from 1:3 studying French).
  • You can spread out the tasks you want to do over the course of a week, a month, or even a year if you’re planning something long-term.

I think the following image will help you understand this style:

An Example Of Using A Schedule To Organize Time

Characteristics of the Time Blocking method for organizing time:

  • It enables you to see the tasks required of you in a specific period.
  • Help you define free time in advance.
  • Help you resist forgetting any task you have to do.
  • Carefully planning you a minute in your time can make you feel irritated or frustrated at times.

my advice to you:

This method is ideal for people who learn or perform some tasks that are recurring periodically – for example, if you learn design skill while studying or working, you can dedicate an hour each day to this task in advance.

It’s also a must for any professional (who does a lot of meetings – has a lot of tasks that need to be delivered at a specific time like performance reports)

This method depends on the person himself. If you are very busy because of your work or study, I advise you to rely on a tool such as جوجل calendar Organize your days and use this method of time management.

If you have some freedom, it may be best for you to organize the same tasks and finish them regardless of how long they take you – preferably the Pomodoro method.

Read also: How to develop your career through the Internet

5- To Don’t List . Method

This unconventional way of organizing time aims to get rid of bad habits, or stop anything that keeps you from doing your work.

The idea is to make a list of the things that you should not do at a certain time, and put them in front of you, and with time your mind will get used to them and implement what is in them.

Founder method:

This method does not have a specific person behind it or the reason for its popularity. It relies on the idea of ​​programming the mind through repetition and reminders of specific things, which helps to break bad habits.

Read also: How to use فيسبوك productively and usefully

How to use this method to organize your time:

Make a list of the things you don’t want to do as follows:

  • Do not browse فيسبوك.
  • Don’t play PubG.
  • Do not open يوتيوب.
  • Do not respond to emails.
  • Do not answer Khaled when he calls you (Khaled is a bad friend who distracts you from studying or working??).

Then put this list in the place where you work (the study room – your office) so that it is visible to you and you can see it constantly.

Characteristics of the To Don’t List Method for Time Management

  • This method is intended only to remove any source of distraction from the work.
  • This method helps the brain to get rid of the need to do some of the bad habits that it has returned to.
  • This method makes you monitor yourself.

my advice to you:

This method is a time management aid, and I advise anyone, regardless of the nature of his work, to rely on it to resist his bad habits and improve his working life.

But remember to rely on the previous method, you still need a way to organize what you need to do ?.

There are a lot of other time management methods and techniques that I didn’t mention, because most of them were inspired by one or more of the previous methods, so I didn’t want to mention them so as not to confuse you.

All I want from you now is to think carefully about these methods, and then look at the nature of your work and your acquisition of information, and whether you like pressure to complete your tasks or do you prefer to take the time you want to carry out tasks without pressure.

Then choose the methods that work for you, and over time improve an aspect where you feel shortcomings, such as planning tasks or eliminating various sources of distraction.

And you should know that time management is a habit that you acquire with time and practice.

I wish you success, and I hope if you liked the time management methods to share them with your friends or co-workers, perhaps you will be a reason to help someone and improve their daily life.

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